This is Finnish Data Center Forum´s Privacy Policy in accordance with Personal Data Act (Sections 10 and 24) and the EU General Data Protection Regulation (GDPR). Prepared 1/2018. Last modified 18.1.2023.
1. The controller
Name: Finnish Data Center Association ry
Business ID: 3076085-2
Postal address: Eteläranta 10, 7fl., 00130 Helsinki
Phone: +358 40 801 7740
Email: jasenasiat@fdca.fi
2. Contact person responsible for the register
Name: Sami Niiranen
Postaladdress: Eteläranta 10, 7fl., 00130 Helsinki
Phone: +358 40 801 7740
Email: sami.niiranen@fdca.fi
3. Name of the register
Finnish Data Center Forum´s membership register
4. Legal basis and purpose of the processing of personal data
This is a non-profit association´s membership register as defined in the Association Act. The legal basis for the processing of personal data under the EU General Data Protection Regulation is
- the person’s consent
- a contract to which the data subject is a party
- the legitimate interest of the controller.
The purpose of the processing of personal data is for communicate with member´s, share information and advertise services, projects, and events. The data is not used for automated decision making or profiling.
5. Information content of the register
The information to be stored in the register is: person’s name, position, company / organization, contact information (telephone number, e-mail address, address), organization’s field, other information provided by the person, information about subscribing to the newsletter, information about unsubscribing, information source and time of data storage.
6. Regular sources of information
The information stored in the register is obtained from the customer e.g. messages sent via web forms, e-mail, telephone, via social media services, contracts, customer meetings and other situations in which the customer discloses information, as well as public sources such as the websites of the company represented by the registrant, press releases, nomination news and LinkedIn.
7. Regular transfers of data and transfers of data outside the EU or the EEA
The information is not regularly disclosed to other parties, but is for Finnish Data Center Forum´s internal use only. Data will not be transferred outside the EU or the EEA.
8. Registry Security Principles
The register shall be handled with care and the information processed by the information systems shall be adequately protected. When registry information is stored on Internet servers, the physical and digital security of their hardware is adequately addressed. The controller shall ensure that the data stored, as well as the access rights to the servers and other information critical to the security of personal data, are treated confidentially and only by the employees whose job description it includes.
9. Right of inspection and right to request correction of information
Every person in the register has the right to check the information stored in the register and to request the correction of any incorrect information or the completion of incomplete information. If a person wishes to check the data stored about him or her or request a correction, the request must be sent in writing to the data controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller will respond to the customer within the timeframe set out in the EU Data Protection Regulation (generally within one month).
10. Other rights related to the processing of personal data
A person in the register has the right to request the removal of his or her personal data from the register (“right to be forgotten”). Data subjects also have other rights under the EU’s general data protection regulation, such as restrictions on the processing of personal data in certain situations. Requests must be sent in writing to the controller. If necessary, the controller may ask the applicant to prove his or her identity. The controller will respond to the customer within the timeframe set out in the EU Data Protection Regulation (generally within one month).